Two kinds of money move in an auction league, and mixing them up is how committees end up paying out of pocket. Players pay an entry fee to take part; teams pay dues for the players they bought. Track them separately.
Entry fees: before the auction
- Set the fee when you open registration, and say so on the form.
- Mark each player pending, paid or waived as money arrives, with the UPI reference if there is one.
- Decide in advance whether an unpaid player goes into the auction. Most leagues say no.
Team dues: after the gavel
In a rupee auction, what each team owes follows from what it bought. Record each payment against that team as cash, UPI or bank transfer, the day it arrives — not from memory at the end of the season.
Receipts people can check
Give a receipt for every payment. Receipts numbered in one unbroken series make a missing one obvious, and every receipt can be checked against the original record.
Or take money out of it
If the purse is just for the game, run a points auction. Owners bid in points, the night plays the same, and there are no dues to collect afterwards.